Virtual Assistant / Ops Specialist

You'll be the operational backbone for our team and our clients — the person who keeps inboxes answered, calendars sane, documents moving, and details from slipping. This is senior support work: high trust, real responsibility, and direct access to founders.

What you'll do

• Manage inboxes and calendars for busy founders: triage, draft, schedule, follow up.
• Run recurring operations — invoicing, reporting, CRM hygiene, onboarding checklists — reliably and on time.
• Prepare documents, decks, and summaries that are client-ready without a second pass.
• Coordinate across time zones with clients, vendors, and our own team.
• Spot the process that keeps breaking and fix it, not just work around it.

What we're looking for

• 2+ years in an EA/VA/operations role supporting leadership.
• Excellent written English — most of your work ships in writing.
• Systems fluency: Google Workspace, Notion or similar, and a CRM; you learn new tools fast.
• Discretion and judgement — you'll handle information that matters.

Nice to have

• Bookkeeping basics or experience with invoicing tools.
• Prior agency or multi-client experience.

How we work

• Remote-first. Work from anywhere — we collaborate over Slack, Notion, and quick calls.
• Timing: Monday–Friday, with core overlap hours of 10:00 AM – 4:00 PM IST for standups, reviews, and client calls. Beyond that, manage your own hours.
• Small team, real ownership. You work directly with founders — ours and our clients' — not through layers.

How to apply

Use the form on this page. Skip the formal cover letter — a short note plus the best thing you've built, shipped, or grown tells us far more than a resume alone.